The compliance command center for the modern fire department.
Station Insight gives chiefs and department admins one place to track bunker gear, SCBA, training with credentials and CE, exposures, hose and ladder testing, fire extinguishers, hydrants, equipment, hazmat, radios, medical supplies with narcotics custody, fire inspections with pre-plans, policies and SOPs, specialty programs and divisions, probationary firefighters, daily staffing with shift scheduling, CAD and dispatch alerts, and station and property upkeep — plus QR-code apparatus checks with fleet maintenance and NFPA-aligned records and audit-ready reports your members actually keep up to date.
Department Overview
Live compliance across every module
Made for the people accountable for the gear
Fire chiefs and department admins carry the liability when records fall behind. Station Insight is the system of record that keeps you ready — for an audit, an incident review, or the next budget cycle.
Audit-ready, always
Every wash, inspection, and test is timestamped and standards-tagged against NFPA references, so an audit or ISO review is a report — not a fire drill.
Capture at the point of work
Firefighters scan a QR code on the washer, inspection station, or SCBA rack and log in seconds. No logins, no paper, no data entry backlog.
Nothing slips through
Expiring certifications, overdue hose tests, and gear pulled from service surface as alerts on your dashboard before they become liabilities.
Proof for the budget meeting
Built-in reports turn day-to-day activity into the numbers you take to the chief, the city, and the grant application — exportable to CSV in one click.
21 modules. One platform.
Activate only what your department runs today and add more as you grow. Every module shares the same QR capture, alerting, and reporting backbone.
Bunker Gear
Turnout gear inventory, wash logs, inspections, repairs, and spare checkout.
Air Packs (SCBA)
SCBA units and cylinders, daily/weekly checks, flow tests, hydro tests, air quality, and fit tests.
Training, Credentials & CE
One module for everything that makes a member qualified: the training calendar and course catalog, attendance rosters with skills evaluations, drill and live-fire records, per-member training assignments, annual training plans — and the certifications, expiration alerts and continuing-education hours those courses feed. A completed course posts its hours to the member's CE ledger instead of a second system keeping its own copy.
Exposure Log
Post-incident exposure & decontamination records — a health, liability, and cancer-reduction log.
Hose & Ladder Testing
Fire hose and ground ladder inventory with annual service-test compliance and auto-computed next-test dates per NFPA 1962 and NFPA 1932.
Fire Extinguishers
Portable fire extinguisher inventory with monthly inspection, annual maintenance, internal exam, and hydrostatic-test compliance per NFPA 10.
Apparatus & Fleet
Truck check-ins by QR code on your department's own inspection checklists — daily, weekly, monthly or annual, per kind of apparatus — plus compartment walkthroughs, deficiencies that open work orders, a mechanic's workspace with verified return to service, preventive maintenance by days, miles or hours, meter history, parts, labor and vendors costed to every repair, a live fleet readiness board, availability and downtime analytics, unit status at the rig by QR, replacement planning, annual pump service testing, and insurance, registration & inspection reminders per NFPA 1911.
Hydrants
Hydrant inventory with annual inspection, periodic flow testing, and automatic NFPA 291 color classification from rated capacity.
Equipment
Gas detectors, rope rescue gear, thermal imagers, and small engines — serialized, with bump-test, calibration, inspection, and service-life clocks.
HazMat & Environmental Response
A HazMat incident log by response phase: substances and UN numbers, members, apparatus, instruments, consumables and contractors committed (verified by an officer), air samples, waste disposal and assisting agencies — plus the team's monitors, meters and suits on calibration and certification clocks. Verified usage can be sent to Billing & Cost Recovery in one step.
Radio & Communications
Portable and mobile radio inventory: member and apparatus assignment, codeplug versions, battery lifecycle, and service history.
Medical & EMS Supplies
EMS supply inventory: per-rig par lists, weekly inventory counts from a QR code on the rig, usage logged per call, expiration tracking with alerts, restock-to-par transfers and a what-needs-ordering report — plus DEA-grade narcotics chain of custody with per-unit serial tracking.
Fire Inspections & Pre-Plans
Occupancy inspections with configurable checklists and violation tracking, plus pre-plans: floor plans and property maps crews can pull up en route.
Policies & SOPs
The policy and SOP library: versioned documents where the substance lives on the version, targeted acknowledgment requirements, immutable member acknowledgments, policy training, and a review schedule that feeds the compliance queue.
Special Programs & Divisions
Any specialty that needs its own designations, task books, equipment cache, SOPs, drills, and readiness: USAR, wildland, swift-water, marine, dive, technical and rope rescue, trench, confined space, hazmat, ARFF, Drone/UAS, emergency management, community paramedicine — or one the department invents. Programs reference existing personnel and assets; nothing is duplicated into a specialty-only inventory.
Probationary Firefighters
The probationary program from appointment to release: onboarding checklists, versioned task books, skills checkoffs with preserved evaluator identity, required training, company-officer evaluations, milestone progress reviews, remediation plans, and a final review whose completion rules must be met or explicitly overridden on the record.
Staffing & Scheduling
Daily manning and future scheduling for an operational fire department: a department-defined org chart and rank ladder, apparatus staffing templates with per-seat qualification requirements, shift patterns that generate future shifts, leave that creates vacancies whose fill rule depends on the REASON, overtime lists and offers, acting assignments, trades, schedule validation against the CBA, publication with revisions, a live manning board, and a staffing record complete enough to reconstruct who was where at any past instant.
Facilities & Properties
One file for every building and piece of ground the department owns or uses — fire stations, the administration building, training grounds, maintenance shops and warehouses. Track recurring safety inspections (fire alarm, sprinkler, generator, station safety walks) with due dates, repair requests any member can report with photos, maintenance history, what each property costs to keep up with receipts attached, and the property's documents: floor plans, leases, insurance, permits, warranties and photos.
Billing & Cost Recovery
The department's own cost-recovery desk, run by your staff: bill insurers and responsible parties for motor-vehicle crashes, fires, HazMat and rescue responses; quote and bill special-event standby; bill permits, inspections and repeat false alarms; and bill industrial contracts and mutual-aid reimbursements. Every case is priced from your published fee schedule, cites the ordinance or statute that authorizes it, shows your state's cost-recovery rules (research notes, confirm with counsel), and is approved by someone other than who prepared it. Invoices never change once issued; payments by check, ACH, wire, PO, card or your city's payment portal are applied against them in a double-entry ledger, with aging and recovery reports. Not an automated billing service — it works under the direction of the people your department makes responsible for it.
CAD & Dispatch
Live CAD calls from your dispatch center, alerts to the on-duty members of the dispatched units, member responses and availability, and the Station Insight Responder phone app. Runs in Response Insight (response.stationinsight.com) with the same sign-in — no second login. Setting up the CAD connection is done there, with a guided setup wizard.
Compliance & Accreditation
The department-wide compliance program: a versioned requirement catalog with a due-date queue, state fire-regulator inspection history, corrective actions, audit checklists and packets, ISO/Verisk PPC and CFAI accreditation workspaces, and a records-retention engine with legal holds and an approved destruction workflow.
See Station Insight in action
A purpose-built interface for fire-service workflows — not a spreadsheet bolted onto a generic tool.
Every record, standards-tagged and searchable
Filter by member, asset, or result. A failed inspection automatically opens a repair request, pulls the article from service when needed, and writes an entry to the audit trail — no extra steps.
Inspection Log
Members log work in seconds — no login required
Scan the QR code posted on the washer, inspection station, or SCBA rack. The right form is already loaded. Damage reports flow straight to the officer's dashboard with photos attached.
Up and running in an afternoon
No servers to stand up, no IT project. Bring your roster and your gear list and you're live.
Activate your modules
Turn on only what your department runs — bunker gear, SCBA, training with credentials and CE, exposure, hose and ladder testing, fire extinguishers, apparatus checks and fleet maintenance, hydrants, equipment, HazMat incident logging, radios, medical supplies, fire inspections, policies and SOPs, specialty programs, probationary tracking, staffing and scheduling, CAD and dispatch alerts, facilities and properties, or billing and cost recovery for insurance claims, standby events, permits and contracts. Add the rest whenever you're ready.
Post your QR codes
Print labels for each station and piece of equipment. Members scan to log washes, inspections, and damage right where the work happens.
Manage from the dashboard
Review submissions, route repairs, track spares, and watch compliance climb — all from one command center built for officers.
Pricing that fits your department
Buy member spots once and they cover every module you activate — no surprise seats. Most modules are one flat yearly fee. Modules that keep a record for every item you own start at a set price that covers a small department, then grow in blocks as you add more, each block cheaper than the last. Billing & Cost Recovery has no yearly fee: it is priced as a share of the money it actually recovers.
Add 10-spot blocks any time as your roster grows — larger departments pay less per spot.
- All 21 modules available
- Unlimited QR codes & printable labels
- Compliance dashboard & alerts
- Audit trail & CSV exports
- Role-based access for officers & members
Stop chasing paper. Start being ready.
Join the departments using Station Insight to keep their gear, their people, and their records audit-ready year round.